Job Opportunity: Office Administrator needed

Position:  Office Administrator
Reports to: Executive Director
Classification: Paraprofessional
Status: Nonexempt

Position Summary:

The Office Administrator (OA) will provide administrative assistance to the Executive Director.  The OA is responsible for fiscal management and fiscal integrity of accounts receivable and payable.  He/She is responsible for the monthly financial statements, which will accurately reflect the financial condition of the organization.  He/She will ensure, via responsible fiscal management that the organization operates within the approved budget.  Other duties include, but is not limited to process payroll, preparing tax return and ensuring compliance with Federal and State governments.

Qualifications:

Must have an associate or bachelor’s degree with at least 3 or more years of non-profit experience.  Must have budget and financial management skills, including budget preparation, analysis and reporting.  Responsible for fiscal integrity and management of accounts receivable and payable as well as the monthly financial statements, which accurately reflect the financial condition of the organization.  Operating within the approved budget to ensure maximum resource utilization, and maintenance of the organization in a positive financial state.  Proficiency with software such as Quickbooks and Microsoft office is a must.

Hours:

This position is part-time position at 25 to 30 hours per week. The ability to work flexible hours is necessary with the majority of hours to be worked Monday through Friday between the hours of 9:00 a.m. and 5:00 p.m.  Duties may require working some nights and weekends to accommodate organizational needs and must have prior approval and or be assigned by a supervisor.

Principal Duties and Responsibilities:

  1. Documents financial transactions by entering account information
  2. Summarizes current financial status by collecting information; preparing balance sheet
  3. Reconciles financial discrepancies by collecting and analyzing account information
  4. Secures financial information by completing database backups
  5. Maintains financial security by following internal controls
  6. Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions
  7. Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements
  8. Maintain monthly record of staff vacation and sick leave time
  9. Maintain and manages billings for accounts receivable
  10. Create and maintain accounts receivable for interpretations and granters
  11. File agency related information including but not limited to creating new personnel files, updating personnel files, creating and organize financial files.
  12. Prepare and verify daily reports
  13. Prepare daily income and daily journal entry
  14. Prepare daily deposits
  15. Reconcile bank account
  16. Prepare monthly balance sheet schedules
  17. Assist with preparation of reports for grant requirements, fiscal, reports, meeting reports and memos, at the discretion of the Executive Director

Other Responsibilities and Requirements:

  1. Has reliable transportation, a valid driver’s license and vehicle insurance
  2. Maintains a clean, organized and comfortable environment

Physical Demands:

  1. Work with frequent interruptions
  2. Frequent walking, standing, ascending steps and descending steps
  3. Lifting up to approximately 20 pounds and occasionally lifting 50 pounds or more
  4. Bending, stooping, reaching, twisting, typing and grasping
  5. Driving an automobile with or without passengers
  6. Vocal communication is required for expressing or exchanging by means of the spoken word
  7. Hearing is required to perceive information at normal spoken word levels
  8. Visual acuity is required for monitoring and determining needs of residents, reading forms and entering data
  9. Moderate exposure to bacteria and communicable diseases
  10. Occasional exposure to physical risk
  11. Maintains emotional control under stress

Environmental Factors:

  1. Work is normally performed in an office and/or residential setting
  2. Constant interpersonal interactions including speaking and hearing within an office environment

If interested please submit a resume, cover letter, and 3 professional references to:

 

Xong Xiong, Executive Director

1815 Ward Ave.

La Crosse, WI 54601

Or xong79@gmail.com

Incomplete applications will not be considered.

Deadline for application is 8/12/2015.  For more information on this employment opportunity please visit our website at www.hmoobagency.org or you can direct your questions and concerns to Xong Xiong at 608-781-5744.

Below is the downloadable PDF file for printing.

Download (PDF, 334KB)

Save the Date: 2015 Hmong New Year

The 2015 La Crosse New Year Festival is scheduled for September 19 and 20, 2015.

Save the date and join us for this annual celebration of Hmong heritage. The HNY offers great food, entertainment, open mic, and weekend-long sports tournaments. More information will be coming out in the following weeks!

In addition to the usual sports tournaments, the HCCA is proud to announce the first ever Midwest Bass Battle to be held the Friday before on September 18.

Friday, Sept. 18: Midwest Bass Battle on the Mississippi River Pools 7-8-9
Saturday & Sunday, Sept. 19-20: New Year at CRUSA Fields

VOLUNTEERS NEEDED
The New Year cannot run without all the dedicated volunteers each year! If you are interested in volunteering for the 2015 Festival please TEXT our Publicity chair at (608) 304-7705 with your Name and Email.

 

Working together for the May Eggroll Fundraiser

Thank you to everyone who came out to help this past weekend! We truly appreciate every single volunteer!

Here’s a a behind-the-scenes look at all the work our volunteers put into the Eggroll Fundraiser this weekend!

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The morning started out quietly enough.

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Our early risers were here by 7:00AM! The prep-work had been done the night before.

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Around 9:00AM things started picking up!

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Full steam ahead!!

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Almost done for the day!

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A great big thank you! Enjoy!

Photos courtesy of Mai S Vang. Copyright. All rights reserved. No part of these photos are to be reproduced without prior written permission.

 

 

New Family Strengthening Advocate

Hi everyone,

My name is Boa. I was recently accepted to take on the Family Strengthening Advocate position here at the Hmoob Cultural and Community Agency. As the advocate I support healthy relationships and provide advocacy for victims of domestic violence. Feel free to stop by to say ‘Hi’ and/or if you or someone you know may need support. Should you have any questions or concerns please do not hesitate to reach me at the office during our office hours.
I look forward to getting to know you all. Have a wonderful summer!
Sincerely,
Boa Vue

Save the Date – Widening the Circle Indigenous Education Symposium

The symposium seeks to help educators, future educators and others learn about Indigenous education and significant Native and Hmoob contemporary and historical issues. The symposium focuses on sovereignty, culture, Indigenous knowledge, educational praxis, policy, bias, privilege and stereotypes as well as how to authenticate resources and infuse a more meaningful and inclusive curriculum within a critical context.

The symposium will also give participants the opportunity to meet with Native and Hmoob leaders and educators to build relationships

that will provide a solid resource base. The symposium will give participants the tools to confront and address systemic problems and policy issues as well as biases, misconceptions and inequities in educations.

WTC2014

Facebook event page: https://www.facebook.com/events/747842678588905/?notif_t=plan_user_invited

Donate to Your Community: “Viv Ncaus Closet”

The Hmoob Cultural and Community Agency (HCCA) is kick starting a community clothing shop called “Viv Ncaus Closet.”

Our domestic violence and sexual assault clients who are in need of clothing, will be able to utilize this space and receive clothing free of charge for their self and their children.

Photo on 2014-04-09 at 16.39 #2

Community members in need of clothing are also welcomed to come shop at “Viv Ncaus Closet” as well. Price ranges from FREE to $5 dollars for community members. All proceeds will benefit HCCA’s domestic violence services and prevention.

HCCA is gathering clothing as of right now. If you would like to donate any gently used or new clothing and shoes, please contact Dorothy Her at 608-781-5744 or through email at her.dorothy@gmail.com.

The grand opening of “Viv Ncaus Closet” will be sometime this early summer. Stay on the look out for news!

Hmong New Year Festival

The Hmong New Year Festival

A once a year event in which the Hmong community showcase and share a piece of their culture with the wider community. It is a part of the making of historic La Crosse. Hmong people from all around the Midwest. Come join us this year on September 20th and 21st, 2014

The New Year is filled with talent performances, sports tournament, Asian cuisine, and an endless amount of shopping for Hmong clothes and artifacts. Children can also enjoy games as well. Come and join!

 

 

Need Gas?? Buy a Kwik Trip Gift Card and help support the HCCA

We have Kwik Trip cards for sale
Buy one today!

If you are looking for a great way to support the efforts of the HCCA please purchase a Kwik Trip Gift Card from us.  You can purchase any denomination card.  If we don’t have the card with the dollar amount you desire – just let us know and we will special order it for you.

You get the full amount on the card to purchase gas or anything else from Kwik Trip and HCCA gets a 10% donation from Kwik Trip.

Please stop in the office at 1815 Ward Avenue to purchase your gas cards.